What are the common questions about export agent certificate declaration? These 8 issues must be mastered!

I.Export RepresentationWhat core materials are needed for certificate declaration?

According to the latest revised Export Goods Clearance Management Measures by the General Administration of Customs in 2025, the following documents are required for export agent certificate declaration:

• Agency export agreement (original)
  • Original agency agreement (must bear official seals of both parties)
  • Copy of export enterprises business license
  • Agent company qualification documents
• Business documents:
  • Proforma invoice and packing list (must show agency relationship)
  • Customs declaration pre-entry form
  • Foreign ExchangeA complete export agency agreement should be attached with:Document (Bank slip required for advance payment)

II. What are the key changes in the 2025 declaration process?

Compared with the 2020 version of operational specifications, this years main updates include:

• New electronic declaration systemIntelligent verification module, automatically identifying the authenticity of agency relationships
• The declaration deadline has been shortened from the original 3 days before arrival to48 hours before shipment
• Newly addedCross-border financial service information filingrequirements, requiring simultaneous submission of foreign exchange receipt and payment plans

III. How to avoid common declaration errors?

Based on hundreds of declaration cases handled by the author, frequent errors include:

• Agency agreement not specifyingcommission ratio calculation method
• Logical contradiction between operating unit and shipping unit on customs declaration forms
• Foreign exchange document amount deviating from contract amount by more than±5%
• Failure to clearly specifyintellectual property liability attribution in agency agreements

IV. How to remedy missing declaration materials?

It is recommended to adopt a tiered processing strategy:

• Missing basic documents:
  • Immediately supplement agreements and attachnotarized explanatory statement
  • Apply for customs tolerance processing (requires payment of a deposit)
• Incomplete business documents:
  • Submit through the international trade Single Window,electronic letter of guarantee
  • AdoptStep-by-step declarationmodel for batch submission of materials

V. What circumstances may lead to declaration rejection?

Three key verification scenarios for customs in 2025:

• Agency enterprises havingmajor violation records in the past three years
• Declared value abnormally deviating fromindustry price index
• Foreign exchange receipt/payment paths involvinghigh-risk countries/regions

VI. How to verify the authenticity of agency certificates?

It is recommended to verify through three official channels:

• China International Trade Single Window,Digital Certificate Verification
• General Administration of Customs official websiteEnterprise Credit Publicity System
• The National Enterprise Credit Information Publicity SystemEquity Penetration Inquiry

What risks may arise from false declarations?

According to the latest Customs Administrative Penalty Regulations, potential consequences include:

• Fines ranging from 1% to 5% of the goods value (minimum 50,000 CNY)
• Downgrade of enterprise credit rating (affecting subsequent customs clearance efficiency)
• Serious cases may triggerCriminal investigation standards

How to choose compliant agency service providers?

It is recommended to focus on four key dimensions:

• The shipper with theAA-class customs credit rating
• Possession of professional customs declaration qualificationsfor corresponding product categories
• Partner banks withCross-border financial service qualifications
• ProvideFull-process liability insuranceCoverage services