How to calculate medical equipment import agency fees? These six cost modules are essential

Medical EquipmentImport RepresentationComprehensive Fee Perspective

Under the 2025 revised ,Medical EquipmentSupervision Regulations implementation, medicalequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.agency fees show modularization and transparency trends. Customs statistics show medical equipment import agency fees average 3.5-7.2% of goods value, with Class II device costs down 12% YoY while Class III devices rose 8% due to stricter oversight.

Core fee module analysis

Module 1: Basic agency service fees

• Customs clearance service fee: Tiered pricing system to be implemented starting 2025
  • Goods value below $500,000: Fixed fee of 2,800-4,500 RMB
  • $500,000-$2 million: 0.6%-1.2% of goods value
  • Above $2 million: Price to be negotiated separately
• Document processing fee: Includes Chinese-English translation, document certification, etc., 1,200-3,800 RMB per batch

Module 2: Statutory tax components

• Import tariff: General rate 8%-12%, preferential rate under 2025 FTA 4.5%-7%
• VAT: Unified 13% rate for medical devices
• Consumption tax: Only for radioactive equipment (3%-5%)

Special fee considerations

Cold chain logistics surcharge:Products requiring refrigerated transport like in vitro diagnostic reagents will have new temperature control verification fees added in 2025 (800-1,500 RMB per batch)

Registration review fees:

• Class II medical devices: Review fee reduced from 36,000 RMB to 28,000 RMB
• Class III medical devices: Maintained at baseline 156,000 RMB
• Special approval procedures incur 40% additional service fee

2025 cost optimization strategies

• Utilize FTA rules of origin for tax reduction
• Consolidated declarations to save document processing costs
• Select comprehensive service providers with medical device import qualifications

Case study of a top-tier hospitals 2025 procurement: For 256-slice CT equipment imports, agency service fees accounted for 4.7% of total costs, representing 23% reduction compared to traditional fragmented service models, primarily due to tariff reduction policy application and logistics resource integration.

Common fee traps to avoid

• Hidden service fees: Require agents to provide detailed quotations
• Late declaration penalties: Confirm HS classification advance rulings beforehand
• Additional fees from temporary registration changes

Importers are advised to pay special attention to fee calculation base dates, exchange rate fluctuation clauses, and contingency mechanisms for sudden policy adjustments when signing agency agreements to ensure budget controllability.