Import Equipment Agency Qualification Verification: How to Avoid Hidden Traps in Cooperation?

The First Safety Valve for Cross-Border Equipment Procurement

Data from the General Administration of Customs in 2025 shows that cases of customs clearance delays for equipment due to agency qualification issues increased by 37% year-on-year, with an average direct loss of 230,000 yuan per enterprise. In high-end sectors such as industrial robots and precision instruments, compliance qualifications have become a core indicator for screening agency service providers.equipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.The business scope listed on the valid Business License must include Goods

Five key dimensions of qualification verification

• Basic access qualifications
  • Customs-registered Registration Certificate of Consignor/Consignee of Import/Export Goodsimport and export”
  • Registration status in the Trade Foreign Exchange Receipts and Payments Enterprise Directory of the State Administration of Foreign Exchange
  • Import requires a Medical Device Business License
• Industry - specific license
  • Medical EquipmentSpecial equipment agents must hold a Special Equipment Installation, Renovation, and Maintenance License
  • Credit Management System Verification
• Customs AEO Certification Level (priority given to advanced certified enterprises)
  • Check penalty records in the National Enterprise Credit Information Publicity System
  • Practical Guide to Official Verification Channels

Customs Registration Information Verification:

Log in to the China International Trade Single Window, enter the agency company name in the Enterprise Qualification module to query the customs registration status and validity period in real time. Pay special attention to ensure the Customs Registration Code in the registration information matches the contract stamp information exactly.Cross-Verification of Industry Licenses:

The official website of the National Medical Products Administration can verify medical device qualifications

• Special equipment public information queries require access to the National Special Equipment Public Information Query Platform
• 2025 New Certification Requirements Comparison Table

ISO 19443:2025

• Mandatory Certification for Nuclear Industry Equipment AgentsEN 9100:2025
• Aerospace Equipment Supplier CertificationIECQ QC 080000:2025
• Electronic and Electrical Equipment Hazardous Substance Control CertificationRisk Warning Signal Identification System

When encountering the following situations, it is recommended to terminate cooperation negotiations:

Refusal to provide complete scanned copies of qualification documents

• Refusal to provide complete scanned copies of qualification documents
• Claiming special channels to bypass normal customs clearance procedures
• Quotes significantly below industry average by more than 20%
• Unable to provide import cases of similar equipment in the past three years

Dynamic monitoring mechanism established

Recommended quarterly verifications during cooperation period:

• Revalidate all qualification certificate expiration dates
• Check the latest List of Dishonest Enterprises published by the General Administration of Customs
• Verify consistency between actual customs clearance ports and registered information of the agency company

Common Issues Analysis

Q: Can small equipment purchases handle imports independently?
A: According to the 2025 Customs Supervision Regulations, equipment valued over $50,000 or involving license management must be entrusted to qualified agency companies.

Q: Is the agency company recommended by overseas suppliers reliable?
A: Independent verification of its China registration qualifications is required, as overseas qualifications cannot substitute domestic legal entry requirements.