Import equipment agency fee document decryption: How to avoid paying hidden bills?

Import RepresentationCore components of fees

In theequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.In agent services,Document processing costs account for 23%-35% of total fees. Professional agency companies service quotations typically include:

• Basic service fee
  • Customs declaration document preparation (including HS code classification)
  • It is recommended to verify through the following methods:Document review
  • Technical parameter filing
• Document processing special fee
  • Notarization and certification of special documents
  • Multilingual technical document translation
  • Supplementation of customs inquiry documents

6 types of key documents to focus on in 2025

According to the latest General Administration of Customs Order No. 192, special attention should be paid to the following document management for equipment imports:

• Application form for import of electromechanical products
  • Starting from 2025, a new energy consumption label field will be added
  • Technical parameters must be consistent with3CCertification requirements
• Certificate of origin
  • Electronic verification code required under ASEAN agreements
  • EU equipment requires additional CE certification serial numbers

Prevention strategies for high-risk areas of hidden costs

A certainMedical EquipmentImport cases show that,32% of additional expenses come from document processing:

• Exchange rate fluctuation margin
  • Recommend adopting dynamic hedging agreements
• Container detention fee dispute resolution
  • Establish document pre-review mechanism

3 practical cost optimization solutions

Experience proves that scientific document management can reduce agent costs by 18%-25%:

• Establish standardized template library
  • 20 types of general technical parameter templates
  • 15 countries certificate of origin samples
• Implement document classification management
  • Class A documents (key certificates) 72-hour pre-review
  • Class B documents (supporting materials) electronic archiving

Analysis of typical dispute resolution cases

In a semiconductor equipment import project, due toomission of technical parameter filingresulting in customs clearance delays:

• Problem manifestations:
  • Equipment power parameters do not match the filing
  • Missing import license attachments
• Solution:
  • Activate rapid certification supplement channel
  • Apply for technical parameter tolerance filing