How to achieve duty-free account recording for agency-imported equipment? Complete analysis of key processes

I. Core Value of Duty-Free Account Recording Mode

Under the latest customs supervision system in 2025,equipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.duty-free account recording has become an important tool for enterprises to optimize cash flow. This mode allows importers to temporarily defer payment of tariffs and VAT when completing equipment customs clearance, achieving tax deferral through the establishment of customs supervision ledgers. Compared with conventional import methods, its advantages are reflected in:

• Cash flow efficiency improved by over 40%: In typical equipment import projects, tax amounts usually account for 25%-35% of the cargo value
• Compliance risks reduced: Professional agency companies can ensure accurate correspondence between declaration elements and HS codes
• Operation cycle shortened: Saves 7-15 working days compared to traditional processes

II. Detailed Explanation of Duty-Free Account Recording Operation Process

According to the requirements of Announcement No. 38 of the General Administration of Customs in 2025, the standardized operation process includes six key stages:

• Qualification pre-review stage
  • Verify enterprise credit rating (requires AEO General Certification)
  • Confirm equipment usage complies with the national encouraged project list
• Document preparation stage
  • Prepare Chinese-English comparison table of equipment technical parameters
  • It is recommended to verify through the following methods:Compliance verification of manuals and test reports
• Customs declaration stage
  • Prepare electronic ledgers compliant with QP system
  • Declaration elements precise to 8-digit HS codes

III. Core Value Comparison of Agency Services

A certainMedical EquipmentImport project data shows (March, 2025 cases):

• Time Cost
  • Self-processing: Average processing time of 23 working days
  • Agency service: Completes entire process in 9 working days
• Cost of funds
  • Late declaration fee occurrence rate reduced by 92%
  • Zero risk of tax supplements caused by classification errors

Analysis of Common Risk Points in Self-operated Enterprises

2025 customs audit cases show that enterprises not using professional agency services mainly have the following issues:

• Equipment function description inconsistent with declaration (accounting for 37%)
• Management errors in validity periods of regulatory certificates (causing 21% of rejections)
• Tax calculation errors exceeding allowable range (average error rate 8.7%)

Four Major Criteria for Selecting Agency Service Providers

High-quality agency companies should possess the following capability matrix:

• Policy response capability: Interpret latest regulatory policies within 48 hours
• System integration capability: Achieve direct data connection with Customs Single Window
• Risk warning capability: Establish three-level tax risk prevention mechanism
• Emergency handling capacity: Success rate of disputed declaration cases >95%

Key Considerations Under 2025 New Policies

According to Ministry of Finance Document No. 20251, enterprises need to pay special attention to:

• Import equipment usage must be reported to competent customs quarterly
• Tax deferral period must not exceed 50% of equipment depreciation period
• Technical upgrade and transformation require advance regulatory change procedures

Professionalforeign tradeAgency companies can achieve core functions such asfull-process monitoring system, including automatic declaration verification, intelligent tax calculation, and dynamic ledger updates. Enterprises are advised to initiate agency service negotiations 30 working days before project launch to ensure sufficient time for qualification review and equipment pre-classification.