Real Case of Italian Bearing Screw Rod Import Clearance: How a 22-Year-Old Agency Completed Shanghai Airport Clearance in 3 Days?

I. Project Background: Challenges in Importing Precision Transmission Components

In October 2022, we received an urgent request from an automation equipment manufacturer—to import a batch of high-precision bearing screws from Italy for production line upgrades. These products have three typical characteristics: 1) Complex HS code classification (8483.4000 category); 2) Declaration involves technical parameters like rotational speed and lead; 3)It is recommended to verify through the following methods:Strict documentation requirements. During initial consultations, the client expressed concerns about two issues: Shanghai Airports high inspection rate and year-end customs staffing shortages.

II. Breakdown of the Clearance Process: 21 Days from Milan to Shanghai

1. Preliminary Preparation Phase (Critical 72 Hours)

Our service team immediately initiates the Three Synchronizations working method upon order receipt:
- Synchronization 1: Trade compliance team verifies Italys export control list (EU 2021/821)
- Synchronization 2: Documentation team prepares pre-classification opinion (including material certificates, product drawings)
- Synchronization 3: Logistics team coordinates Milan to ShanghaiAir Transportationcargo space (selecting LH728 flight with Frankfurt stopover)

2. Golden Combination of Declaration Documents

In addition to standard bills of lading and invoices, we particularly emphasize:
• Origin certificate certified by Italian Chamber of Commerce (including EUR.1 statement)
• RoHS compliance declaration provided by manufacturer
• Explanation of consistency between laser-engraved product numbers and declaration
Experience shows such technical documents can reduce inspection probability by over 50%.

3. Airport Clearance Case Record

III. Industry Insights: Three Trends in Mechanical & Electrical Imports

Through this case, we identified new characteristics in current mechanical & electrical product imports:
1)The EUs new Battery Law (2023) requires importers to provide a carbon footprint statementIncrease: EUs new Machinery Directive (MD) requires additional CE certification documents starting 2022
2)Clearance speed competition: Shanghai Airports pilot Smart Image Review enables second-release for non-sensitive mechanical & electrical products
3)Cost controlRefinement: Adopting formula pricing filing can mitigate metal material price fluctuation risks

IV. Four Value-Added Points of Professional Agency

Compared with self-filing by enterprises, we created these additional values in this service:
•Tariff optimization: Saved 3.2% tariff through provisional duty rate application
•Time compression: Inspection duration reduced from standard 15 days to 3 days
•Risk control: Intercepted 2 declaration element errors in advance (lead unit conversion error)
•Extended services: Assisted in completing tax filing for import payment

Practical suggestions for importers

Based on 15 years of agency experience, we recommend mechanical & electrical product importers note:
1) Complete advance preparationPre - classification of Goods(allow at least 20 working days)
2) Require suppliers to providecomplete parameter specifications(Chinese-English bilingual version)
3) For high-value equipment, purchase is recommendedFull cargo insurance coverage(Special attention to war risk clauses)
4) Consider during peak import seasonsMultiple port backup options(Such as the night clearance window at Guangzhou Airport)

This case reaffirms: professional services areImport Representationnot mere document couriers, but systematic solution providers integrating customs policies, logistics plans, and trade compliance. When the client received those Italian bearing screw rods, we gained not just service fees, but the satisfaction of earning trust through professional capability.