What is Export Designated Agency? 5 Key Questions Foreign Trade Enterprises Must Know

What Exactly is Export Designated Agency?

According to theimport and exportGoods Declaration Management MeasuresDesignated Export Agentrefers to a professional service institution registered with customs that has specific product categoryExport Representationqualifications. Different from traditionalforeign tradeagents, its core distinctions lie in:

• must hold an export operation license for specific product categories
• possess professional service capabilities for product inspection and certification
• bear joint customs declaration responsibilities (new clause added in 2025)

II. When must a designated export agent be used?

Based on our practical experience serving 500+ enterprises, the following 3 types of businesses must select designated agents:

• Export of specially regulated goods
  • Dangerous chemicals (UN-numbered goods)
  • Medical Equipment(Category II/III)
  • Dual-use items (new semiconductor materials added in 2025)
• Trade with specific countries
  • Exports to Iran require MNEDA certification
  • Products exported to the US requiring FCC labeling
• Special trade methods
  • Processing trade manual carry-over
  • Cross-border E-commerceB2B direct export (9710 mode)

III. How to select a compliant designated export agent?

It is recommended to use the four checks and four reviews method for screening:

• Check qualificationsVerify the authenticity of the registration number on the customs official website
• Check scope: whether the agents authorization includes specific commodity codes
• Verify cases: request samples of the same categoryExport Clearancedocumentation
• Review processes: confirm possession of a complete document review system (mandatory requirement starting from 2025)

IV. What core services does a designated export agent provide?

Quality agents should provide full-chain services:

• Access evaluation: Commodity classification/Origin determination
• Document preparation: From proforma invoice toIt is recommended to verify through the following methods:
• Declare HS code 8462100000: Electronic port data interface
• Tax rebate processing: Latest document filing system interface (2025 version)

What are the common misconceptions about using designated export agents?

Based on our dispute case handling experience, special attention should be paid to:

• Misconception 1Designated agent = full responsibility → In reality, enterprises need to cooperate by providing original documentation
• Misconception 2Universal qualifications → Different HS codes require separate filings
• Misconception 3All-inclusive fees → Destination port inspection fees still need to be paid separately
• 2025 new regulations: Designated agents must complete enterprise identity verification 72 hours before customs declaration

It is recommended that enterprises pay special attention when signing agency agreementsliability allocation clausesandData confidentiality clause, and may require agents to provide customs AEO certification when necessary. For special commodity exports, it is recommended to start the agent screening process 6 months in advance to avoid affecting delivery cycles.