Complete Guide to the Import Customs Clearance of Filling Machines: Sharing 16 - year Practical Experience from EXW to Door - to - Door

Machineryequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.The last mile challenge

In the field of international trade, the import of machinery and equipment has always been regarded as a hard nut to crack. According to customs statistics, Chinas machinery and equipment imports reached 2.4 trillion yuan in 2022, with filling equipment accounting for about 8%. However, many importers often encounter the last mile problem under EXW terms—the complex process from picking up goods at foreign factories to final domestic delivery.

As a professional agency with 16 years of practical experience, we have handled import cases for hundreds of filling machines. Today, we will share a one-stop EXW door-to-door solution using German BOSCH filling machines (HS Code: 84223010) as an example.

Three key preparations for filling machine imports

Documentation compliance check

Unlike ordinary goods, special attention is required for filling machine imports:

• Original factory invoices must show equipment serial numbers and technical parameters
• Packing lists must indicate IPPC marks for wooden packaging (declaration required if no wooden packaging)
• Import license for electromechanical products (required for some models)

Accurate HS code classification

Tariff differences for filling machines can reach 10%:

HS Code	Product description	Tariff	Value - added Tax
84223010	Beverage filling equipment	8%	13%
84223090	Other filling equipment	10%	13%

Transportation plan optimization

We once helped a Shanghai client save 23% on logistics costs:

• Using 40HQ containers (can hold 2 standard filling machines)
• Direct shipping route from Hamburg Port to Yangshan Port
• Utilize the advance declaration policy in free trade zones to shorten customs clearance time

EXW door-to-door process breakdown

Phase 1: Pre-shipment preparation (3-5 working days)

1. On-site inspection (to avoid disputes over transportation damage)
2. Prepare export country documents (e.g. EUR.1 for Germany)It is recommended to verify through the following methods:Trade dispute settlement mechanisms
3. Book special containers (some filling machines require open-top containers)

Phase 2: International transportation (Maritime TransportationApproximately 30 days)

• Under EXW terms, arrangements required:
  • Factory pickup (need to confirm loading/unloading conditions in advance)
  • Export Clearance(Note EU REACH regulation)
  • Marine insurance (recommend All Risks coverage)

Phase 3: Domestic customs clearance (3-7 working days)

Key points to note:

• 3CCertification exemption (industrial equipment usually exempt)
• Used equipment requires CCIC inspection certificate
• Customs valuation may require payment evidence

Pitfall avoidance guide: Those landmines weve stepped on

Case 1: Cargo detained due to document discrepancy

A client provided technical specifications that didnt match the actual goods, resulting in 7-day customs detention. Solution: We now require clients to provide equipment nameplate photos for advance verification.

Case 2: Wood packaging violation

Untreated wooden pallets resulted in 12,000 yuan fumigation costs. Now we strictly implement the triple-check system: factory self-inspection + agent re-inspection + port sampling inspection.

Case 3: HS code dispute

Clients self-classification error caused 180,000 RMB overpayment. Through our professional pre-classification service, we successfully applied for tax refund.

Why choose professional agents?

According to our statistics, professional agents can bring clients:

• 40% shorter clearance time (average 5.8 days → 3.5 days)
• 15-25% lower overall costs
• Inspection rate reduced from 12% to 6%

Especially under new policies like RCEP, professional agents can help you:

1. Utilize rules of origin for tariff benefits
2. Plan the split shipment consolidated declaration model in free trade zones
3. Handle value-added services like AEO certification

Is your filling machine import ready?

Machinery and equipment importation is a systematic project where each step may affect the final cost and timeline. We recommend importers to:

• Start preparations 3 months in advance
• Reserve 10% of the budget for unexpected situations
• Choose an agent with experience in handling similar equipment

To obtain a customized import plan for your specific equipment, our customs experts can provide:

1. Free HS code pre-classification
2. Tariff and VAT calculation
3. Customized Logistics Solutions