What Qualifications Are Needed for Lavender Essential Oil Export Agency? What Should Be Noted for International Shipping? Latest 2025 Answers

What is the basic process for lavender essential oil export agency?

Export agency typically consists of four stages:

• Qualification review stage
  • Confirm the manufacturing enterprisesCosmetics & Personal CareValid production license
  • Verify the phytosanitary certificate for lavender essential oil
• Document preparation stage
  • Prepare MSDS chemical safety data sheet (must comply with GHS 7th revision in 2025)
  • Create bilingual (Chinese-English) product composition description
• Customs declaration and transportation stage
  • Select UN-certified sealed containers (dark glass bottles recommended)
  • Declaring plant essential oils under HS code 330129
• In order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.Tax refund stage
  • Provide special VAT invoice for 13% refund processingExport Drawback
  • Note new cross-border RMB settlement regulations when declaring foreign exchange income

What special certifications are required for exporting lavender essential oil?

Prepare differentiated certification documents based on target markets:

• European Union Market
  • ECOCERT organic certification (for organically grown raw materials)
  • REACH regulation registration number (56 new controlled substances added in 2025)
• North American Market
  • FDA food contact material certification (when used as skincare product ingredient)
  • USDA organic certification (for containers exported to the USRequired for organic products)
• Middle East market
  • HALAL Certification (mandatory in some Islamic countries)
  • GCC Mark Certification (unified certification system for the six Gulf countries)

How to prevent essential oil deterioration during international transportation?

Risk prevention and control should be addressed from three dimensions:

• Packaging specifications
  • Use double-layer packaging: inner glass bottle + outer shockproof EPE liner
  • Net weight per box should not exceed 30kg (internationalAir Transportationrecommended value)
• Temperature control measures
  • Maritime TransportationContainers must be equipped with temperature recorders (maintain 15-25℃)
  • Avoid contact with heat sources (including cargo spaces adjacent to engine rooms)
• Transportation timeliness
  • Priority should be given to full cold chain transportation (cost increases by approximately 40%)
  • Antioxidants must be added for sea voyages exceeding 45 days

How to select reliableExport RepresentationA professional agency company should have the following characteristics:

Recommended three checks and three evaluations for assessing agency companies:

• Check qualifications
  • Confirm possession of entry-exit inspection and quarantine declaration qualifications
  • Verify whether the company is registered as an AEO customs certified enterprise
• Review case studies
  • Request records of similar plant essential oil export customs clearance
  • Verify no major customs administrative penalties in the past three years
• Compare services
  • Confirm possession of hazardous chemicals transportation qualifications (some countries classify high-concentration essential oils as dangerous goods)
  • Inquire whether professional cosmetic classification specialists are available

Is lavender essential oil considered a dangerous good?

Judgment should be based on specific composition and concentration:

• Regular essential oil (concentration ≤20%): Transport as general chemical products
• High-purity essential oil (concentration >60%):
  • UN number: 1160 (additional note clause added in the 2025 IMDG Code amendment)
  • Class 3 hazardous material labels (flammable liquids) must be affixed during transportation
• Special handling recommendations:
  • Conduct flash point test in advance (closed-cup test results must be >60°C)
  • Recommended to purchase Institute Cargo Clauses A (coverage includes liquid leakage)

VI. How to avoid international trade payment risks?

Recommended three secure payment methods:

• L/CSettlement
  • Require opening a sight letter of credit (avoid forward exchange rate risk)
  • Pay special attention to phytosanitary certificate requirements in document clauses
• Purchase export credit insurance
  • China Export & Credit Insurance Corporation (Sinosure) to launch Plant Extract Special Insurance in 2025
  • Maximum compensation ratio can reach 90% of accounts receivable amount
• Third-party supervised payment
  • Use Escrow accounts for conditional payments
  • Recommend licensed cross-border payment platforms like WorldFirst

VII. What new trade barriers should be noted in 2025?

Focus on policy changes in three areas:

• EU Carbon Border Adjustment Mechanism (CBAM)
  • Additional carbon emission taxes on imported products starting from 2025
  • Product lifecycle carbon emission reports must be provided
• US Traceability New Regulations
  • Require provision of pesticide usage records for lavender cultivation sites
  • Must include third-party laboratory heavy metal residue test reports
• ASEAN Packaging Standards
  • Countries like Malaysia mandate halal-certified packaging materials
  • Thailand adds new child safety lock requirements for essential oil products