What qualifications are needed for online store cosmetics agency exports? How to choose compliant logistics solutions? How to handle overseas certifications?

Online store agencyCosmetics & Personal CareWhat basic qualifications are required for exports?

According to the 2025 Cosmetics Supervision and Administration Regulations, conducting agency export business requires:

• Business license(Business scope must include goodsimport and exportTrade dispute settlement mechanisms
• Customs import/export consignee registration(Can be processed online via Single Window)
• Cosmetics production/operation license(Authorization documents required for agency brands)
• Product filing certificate(Non-special use cosmetics filing number + translated packaging documents)

Typical case: In 2024, a cross-border seller failed to obtain brand ownersexclusive export authorization, resulting in $200,000 worth of goods being detained at the destination port.

II. How to meet the certification requirements of export destination countries?

Different markets require corresponding certifications:

• European and American Markets
  • FDA registration (USA) or CPNP notification (EU)
  • ISO22716/GMPC production standard certification
• Southeast Asian Market
  • Malaysia NPRA certification
  • Thailand FDA cosmetics notification
• Middle East market
  • Saudi SASO Certification
  • UAE ESMA electromagnetic compatibility test (including electronic packaging products)

III. What are the considerations for cross-border logistics solutions?

It is recommended to adoptSegmented logistics management:

• Selection of transportation methods
  • Air Transportation: Suitable for high-value/time-sensitive products (cost approximately $8-12/kg)
  • Maritime Transportation: Preferred for bulk cargo (40HQ container capacity about 26 cubic meters)
  • Express Delivery: DHL/FedEx commercial customs clearance channel
• Special requirement handling
  • Alcohol-containing products require dangerous goods transport certification
  • Pressure vessel packaging (aerosol type) requires UN38.3 testing
  • Bioactive ingredients require source certification

IV. How to accurately calculate tariffs and VAT?

Three core elements must be mastered:

• HS Code classification(Cosmetics usually fall under HS code 3304)
• FOB price declaration(Customs will strengthen price inspections in 2025)
• Free Trade Agreement Utilization(RCEP member states average tariff reduction 8-15%)

Recommended practical tool: China International Trade Single WindowIntelligent tax rate inquiry system, which can precisely classify tariff items by specific ingredients.

V. What are the key risk prevention points for foreign exchange settlement?

Recommended to adopt a combined payment method:

• Advance payment ratioNot less than 30% (via T/T)
• L/CTermsQuality inspection standards must be clearly defined
• : Suitable for small - value orders.Priority given to WorldFirst and Payoneer

Special note: SAFE (State Administration of Foreign Exchange) will strengthen in 2025Verification of trade background authenticity, complete logistics documents and email records must be retained.

VI. How to prevent legal risks in cross-border trade?

Contractual restraint

• intellectual property protection.(Register trademarks in export countries in advance)
• Quality dispute contingency plan(Purchase product liability insurance)
• Logistics exception handling(Sign segmented transportation insurance)

Reference case: In 2024, an eyeshadow palette was recalled by EU RAPEX due to excessive pigment content, resulting in losses exceeding 500,000 euros.

VII. What core competencies should professional agency companies possess?

Four evaluation dimensions for premium agents:

• Customs clearance success rate(Require provision of data from the past 12 months)
• Overseas warehouse network(Focus on coverage in target markets)
• Compliance System(AEO-certified enterprises prioritized)
• Emergency Response(72-hour exception handling commitment)

Industry data shows: Sellers using professional agency services in 2025Experience 18% reduction in logistics costs, with 23% improvement in customs clearance efficiency.