Ten Core Elements of Compliant Operations for Import Equipment Agencies

New Trends in 2025 Import Equipment Agency Policies

According to General Administration of Customs Announcement No. 12 of 2025, electromechanicalEquipment ImportsThe filing system has achievednationwide unified electronic port data connectivity. The new regulations requireImport Representationservice providers to simultaneously update the following three qualifications:

• The filing cycle for automatic import licenses has been shortened to 5 working days
• The compulsory certification catalog has added industrial robot equipment categories
• Used equipment imports require original factory equipment serial number traceability certificates

Key Points for Agency Service Provider Qualification Verification

Compliant import equipment agency service providers should possess a dual certification system:

• Basic Qualification Requirements
  • AEO (Authorized Economic Operator) Advanced Certification qualification from customs
  • Electromechanical productsimport and exportChamber of Commerce registered members
  • Cross-border payment foreign exchange management filing certificates
• Professional capability certificates
  • Equipment records from the past three yearsImport Customs DeclarationSample documents retained
  • Certification status of professional technical teams (at least 2 electromechanical classification specialists)
  • Overseas supplier authenticity verification records

Key Control Points in Customs Clearance Process

Three core aspects for improving equipment import customs clearance efficiency:

• Document pre-review stage
  • Proforma invoices must indicate equipment manufacturing year and usage status
  • It is recommended to verify through the following methods:Documents must include customs HS pre-classification suggestions
• On-site declaration stage
  • The deviation between declared value and payment documents must not exceed ±5%
  • Wooden packaging must bear IPPC heat treatment marks
• Post-clearance supervision stage
  • Installation and commissioning records must be filed within 30 days after arrival
  • Replacement of key components requires customs modification procedures

Common risk prevention strategies

According to 2025 import dispute case analysis, equipment agents should pay special attention to:

• Technical parameter disputes

  A certainMedical EquipmentA 30-day customs clearance delay occurred due to declared power parameter deviations. It is recommended to specify technical parameter tolerance ranges during contract signing

• Intellectual property disputes

  Trademark infringement cases for precision instruments increased by 47%. Agents are required to verify consistency between equipment nameplates and authorization documents

• Tax compliance risks

  Disputes over dutiable value assessment of used equipment accounted for 28%. It is recommended to prepare international market transaction records for similar equipment in advance

Agent service selection evaluation criteria

High-quality agent service providers should offer the following value-added services:

• Overseas factory inspection video traceability system
• Customs deposit optimization solutions
• Localized equipment installation service network
• Annual compliance audit report services