This article details 7 core issues including export agency qualification review, contract risks, and tax refund compliance to help foreign trade companies avoid trade risks and select quality agency services.

According to China Customs latest 2022 statistics, nationwide enterprises with

authorization have exceeded 560,000, but actual export agency operations require meetingimport and exportValue-added qualifications:Dual Certification:

• Basic Qualifications:
  • Customs AEO Certified Enterprise (priority given to Advanced Certification)
  • Enterprises listed in the Foreign Exchange Administration Directory
  • (The new version in 2025 has integrated the tax filing function)
• Value-added qualification:
  • Specific industry export license (e.g.Medical EquipmentRequires CFDA certification)
  • International LogisticsInsurance cooperation qualification
  • Cross-border payment license

Which clauses are most easily overlooked in export agency contracts?

Dispute data from the past three yearsforeign tradeDispute cases show that40% of disputes stem from contract clause omissions, with special attention needed to:

• Liability allocation clauses: Clearly define responsibility for cargo damage, customs clearance delays, and documentation errors
• Cost breakdown clauses: Require detailed cost structures under different trade terms like EXW/FOB
• Intellectual property clauses: Establish joint liability compensation mechanisms for infringement
• Force majeure clauses: Specifically list handling procedures for special circumstances like wars and strikes

How to verify an agency companys actual export capability?

the evidence chain preservation strategyThree - Dimensional Verification Method:

• Customs data verification: Check actual export records through China International Trade Single Window
• Bank statement verification: Request foreign exchange payment receipts from the past six months (with sensitive information redacted)
• Key points for on-site inspection:
  • Scale of customs declaration operation team
  • ERP system docking ability
  • Bonded warehouse management standards

What are the main tax risks in agency exports?

The latest 2025 State Taxation Administration inspection cases show commonthree major tax pitfalls:

• VAT invoice management: Avoid illegal practices like proxy export,
• Export DrawbackTime limits: Specify clear tax refund cycles (recommended not exceeding 90 days)
• Foreign exchange verification process: Pay attention to special requirements for cross-border RMB settlement

How can SMEs control agency export costs?

Cost structure analysis reveals thathidden costs can account for up to 35% of total expenses, with recommendations:

• Create a cost comparison table:
  • Basic service fee (0.8%-1.5% of cargo value is reasonable)
  • Documentation fee (50-200 yuan per shipment)
  • Inspection fee (300-800 yuan per inspection)
• Adopt tiered pricing: Implement graded pricing based on annual export volume
• Negotiate payment terms: Recommend securing payment cycles of 30 days or more

What are the special considerations for agency exports in emerging markets?

For emerging markets like Southeast Asia and Africa, special attention should be paid to:

• Religious taboos: For example, Halal certification is required in Middle Eastern markets
• Technical barriers: Most ASEAN countries require SNI certification
• Payment risks: Recommend adopting LC + Export Credit Insurance combination solutions
• Logistics selection: Prioritize designated shipping companies (e.g., MSC has advantages in Mediterranean routes)

How to establish an effective agency service evaluation system?

Recommend evaluating fromfour dimensionsEstablish quarterly evaluation mechanisms:

• Operational efficiency: Customs declaration accuracy rate, document submission timeliness rate
• Risk control capability: Success rate of claims case handling
• Cost control: Fluctuation rate of period expenses
• Value-added services: Overseas warehouse turnover rate, destination port service ratings