How to Establish an Export Tax Refund Agency Company? What Qualifications Are Needed for Registration? 2025 Policy Updates Explained

Export DrawbackWhat Basic Qualifications Does an Agency Company Need?

According to the latest 2025 Export Goods Tax Refund (Exemption) Management Measures, the establishment of a professional agency requires:

• Dual filing qualifications: Customs declaration unit filing + export tax refund service special filing
• Professional personnel allocation: At least 2 full-time staff holding Export Tax Refund Manager certificates
• Risk guarantee mechanism: Pay a risk deposit of no less than 500,000 yuan or purchase professional liability insurance
• Information system requirements: Equipped with a declaration system directly connected to the electronic port (requires testing and certification by the General Administration of Customs)

What is the registration process for an export tax refund agency company?

The latest 2025 establishment process includes five key steps:

• Business registration stage
  • Determine the business scope of importExport Representationservices,
  • The registered capital is recommended to be no less than 1 million yuan
• Qualification filing process
  • Submit the Customs Declaration Unit Filing Certificate to the local customs
  • Complete the export tax refund agency service filing in the electronic tax bureau
• System connection testing (cycle about 20 working days)
• Professional personnel qualification verification
• Sign the Export Tax Refund Agency Service Commitment Letter

What is the difference between a professional agency company and a traditional accounting firm?

There are significant differences in service capabilities between the two:

• System connection depth: Professional agencies directly connect to the single window, reducing processing time by 40%
• Risk prevention system: Equipped with an input invoice pre-review system, capable of identifying tax risks 60 days in advance
• Service response speed: The average tax refund cycle for professional agencies is 14 days, while traditional accounting firms require 28 days
• Policy update mechanism: The newly implemented 2025 Customs AEO certification linkage service is only available through professional agencies

How can agency companies avoid risks in tax refund business?

Compliance operations require establishing a three-level risk control system:

• Pre-review: Use big data to analyze exporter qualifications and transaction authenticity
• In-process monitoring: Conduct 48-hour trace verification for each declaration
• Post-event traceability: Establish a business archive management system with 5-year traceability

What indicators should clients consider when selecting an agency company?

Recommend evaluating providers from four dimensions:

• Policy response capability: Whether it has RCEP regional tax refund processing experience
• Service network coverage: Ability to handle multi-port cross-regional customs clearance operations
• Technical support level: Whether the system supports blockchain invoice verification functionality
• Historical service data: The average tax refund error rate in the past three years should be below 0.3%

How are agency service fee standards determined?

The mainstream charging models in 2025 include:

• Basic service fee: Charged by the number of customs declarations ($3-8 per declaration)
• Tax refund commission rate: 0.8%-1.2% of the refund amount (floating based on business complexity)
• Value-added service package: Includes policy interpretation, risk alerts, etc. (annual fee system)

How do policy changes affect agency company services?

Taking the Cross-border Digital Trade Tax Refund Regulations effective in 2025 as an example:

• Added tax refund category for digital service exports
• Requires agencies to configure digital signature authentication systems
• Cross-border E-commerceReturn processing cycle shortened to 72 hours

How to verify the authenticity of an agency companys qualifications?

Can be verified through three official channels:

• China Customs official website Customs Declaration Unit Registration Inquiry system
• State Taxation Administration Tax Refund Service Provider Public Platform,
• Electronic Port Certified Partner Information Database,

Are there restrictions on cross-regional agency services?

2025 policies allow nationwide services, but note:

• Must establish branches or designated contacts in service locations
• Special supervision zone operations require additional filing
• Some provinces require localized server deployment

foreign tradeHow can enterprises cooperate with agency companies?

Recommended phased cooperation model:

• Initial stage: Trial operation of single transactions (verification of service capabilities)
• Mid-term: Sign quarterly service agreements (enjoy preferential rates)
• Long-term: Establish system direct connection (achieve real-time data exchange)