Practical Guide to the Complete Process of Import Equipment Agency Customs Clearance

Six Key Steps in Import Equipment Agency Process

According to the latest General Administration of Customs Order No. 78 of 2025, equipmentImport Representationmust complete the following standardized processes:

• Qualification Filing Stage
  • Apply forforeign tradeForeign Trade Operator Registration (validity extended to 5 years)
  • Apply for China Electronic Port IC Card (new enterprises receive cards within 3 working days)
• Document preparation stage
  • It is recommended to verify through the following methods:Certificate (note RCEP agreement tariff rates apply)
  • Mechanical and Electrical Product Import License (mandatory for non-exempt3Ccatalog equipment)

New Changes in 2025 Customs Declaration

Starting from January 2025,equipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.Special attention should be paid to:

• HS code declaration now requires 10 digits (upgraded from original 8 digits)
• 3C certification catalog expanded to include industrial robots
• New credit insurance option added for tariff guarantee methods

Typical Customs Clearance Problem Solutions

Practical experience for handling common clearance obstacles:

• Customs Classification Disputes
  • Prepare technical parameter manuals (must be bilingual Chinese-English)
  • Apply for pre-classification advice (reduces inspection time by 40%)
• Wooden packaging quarantine
• Ensure IPPC mark clarity (recommend enlarged reproduction)
• Prepare heat treatment process records (key inspection point for EU equipment)

Key Factors in Logistics Solution Selection

Cost-benefit analysis of different transportation methods:

• Air Transportation(Recommended priority for equipment under 20 tons)
• Maritime Transportation(FCL shipping can reduce unit cost by 30%)
• China-Europe Railway Express(5 new inland clearance points added in 2025)

Criteria for selecting agency services

Core Metrics for Evaluating Professional Agencies:

• Customs AEO certification level (priority given to Advanced Certified Enterprises)
• Special equipment operation case database (medical equipment requires 100% success cases)
• Emergency response time (on-site handling within 4 hours for inspection anomalies)

A certainMedical EquipmentImport Case Study: German-made CT equipment reduced standard 45-day clearance cycle to 18 days through pre-inspection mechanism, with key points being early confirmation of 3C certification catalog and pre-review of radiation safety certificates.