Analysis of customs clearance costs for refrigeration equipment imports: How much can professional agency services save you?

I. Refrigeration equipmentImport ClearanceCore cost structure

The latest 2025 import customs clearance cost system includesFour rigid expenditures:

• : The US Customs has a relatively high inspection rate for tool products. Incomplete documents or label errors are likely to cause customs clearance delays.: Based on HS Code 8418.61 (industrial refrigeration equipment), a benchmark tax rate of 9.7% applies, which can be reduced to 5% under free trade agreements
• Value - added Tax: A uniform 13% import VAT is levied on the goods value
• Agent service fee: Includes declaration/inspection/document processing, with market prices fluctuating between 0.8%-1.5% of the goods value
• Inspection and quarantine fee: Special environmental testing fee for refrigerants is approximately 2,800-4,500 yuan per batch

II. Hidden value creation through professional agency services

High-quality agency companies can achievethree key aspectsfor cost optimization:

• HS code correction: Corrects 50% of self-declared HS code errors by enterprises, avoiding 3-8% tax rate discrepancies
• Port congestion prevention: Professional document pre-review can reduce inspection rates from 28% to 9%, saving average daily storage fees of 1,200 yuan
• Logistics Integration: Multimodal transport optimization saves 12-18% of domestic transportation costs

III. 2025 agency service selection criteria

It is recommended to focus on evaluating agency companiesfour capability dimensions::

• Industry experience: At least 30 specialized operation cases for refrigeration equipment
• Service Coverage: Must include hazardous chemical transportation qualifications (e.g. R404a refrigerant)
• Price transparency: Should provide detailed fee breakdowns and emergency plan quotations
• Emergency Response: Practical capability to resolve sudden inspection issues within 2 hours

IV. Typical cost calculation model (using 2 million yuan equipment as example)

• Basic fees: Customs duty 194,000 + VAT 260,000 = 454,000 yuan
• Agency Services: 1.2% service fee 24,000 + inspection fee 3,500 = 27,500 yuan
• Hidden savings: HS code optimization saves 60,000 + port demurrage saves 21,000 = 81,000 yuan

Professional agency services can reduce total costs by15.2%, especially for special equipment (e.g. ammonia refrigeration units) where compliance risk avoidance value is more significant

V. Common questions answered

• Q: Does the cost estimate include cold chain transportation?
  A: Requires explicit request for agency to provide constant-temperature vehicle quotation (additional daily cost of 800-1,200 yuan)
• Q: How are used equipment fees calculated?equipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.A: Requires additional 30% depreciation assessment fee, with 15% increase in customs duty base
  Q: How is customs clearance time guaranteed?
• A: Professional agencies offer 72-hour clearance guarantee, with 2,000 yuan/day compensation for delays
  A: Professional agents promise a 72-hour customs clearance guarantee, with compensation of 2,000 yuan per day for delays.