How to Identify the True Qualifications of an Export Agency Service Provider? These 5 Dimensions Must Be Verified!

What kind of enterprises have the qualification for export agency?

According to the Measures for the Administration of the Filing of Consignors and Consignees of Goods in 2025, a compliant export agency service provider must meet the following conditions simultaneously:import and exportValid enterprise legal person business license

• (The business scope must include goods import and export or import and export agency)(Business scope must include goods import/export or import/export agency)
• (Can be verified through the filing system on the official website of the General Administration of Customs)Registration in the list of the State Administration of Foreign Exchange
• (Enterprises of category B and above are in normal status)Electronic Port IC card
• (The new version in 2025 has integrated the tax filing function)Since the upgrade of the customs filing system in 2024, enterprises can verify through the following channels:

How to verify the authenticity of the customs filing of an agency company?

Since the upgrade of the customs filing system in 2024, enterprises can verify through the following channels:

• LoginChina International Trade Single Window→Enterprise Qualifications→Shipper/Consignee Inquiry
• Scan the18 - digit customs filing code(The first 4 digits are the registration customs area code)
• VerifyFiling validity period(Since 2025, the filing validity period has been uniformly set to 5 years)

What risks should be vigilant about when these words appear in the business scope?

In a typical case we handled in 2025, a company faced 15-day port detention for $800,000 worth of machinery because their agencys business license showed technology import/export but not goods import/export. Special note:

• The distinction betweenlicensed items and general items
• (Licensed items require additional approval documents)Commodity category restrictionsMedical Equipment(For special categories such as chemicals,
• etc., special qualifications are required)Mixed - operation traps

How to reliably check the compliance records of export agents?

(Simultaneously engaging in domestic trade may involve illegal export through purchased declarations)

• It is recommended to cross - verify through three official channels:Customs Enterprise Credit Management System
• (Check for Class C/D dishonesty records)
• National Taxation Administrations Public Notice of Major Tax - related Illegal CasesForeign Exchange Administrations List of Classified Enterprises

What impact does the new regulation in 2025 have on the agency qualification?

(Pay attention to the supervision period of Class B enterprises)

• RCEP origin agency declarationAccording to the No. 1 joint announcement of the Ministry of Finance and the General Administration of Customs in 2025, pay special attention to:
• Cross-border E-commerceB2B exportSeparate filing is required
• The agency needs to be recognized by the local commerce departmentProcessing trade agency

The enterprise deposit ratio has been increased to 30%It is recommended to request the agency company to provideandTax payment certificates for the past 3 monthsBank credit certificatesand if necessary, entrust a professional law firm to conductIf the agency exhibits irregularities such as one license, multiple addresses or remote customs declaration, immediately report to local customs inspection authorities.