How to efficiently complete export tax rebates through professional agents? 2025 latest practical guide

What types of enterprises need to entrust agents for processingExport Drawback?

When enterprises have the following situations, it is recommended to entrust professional agents:

• Small and medium-sized enterprises with annual export volume below $5 million
• Startups lacking dedicated tax personnelforeign tradecompany
• Involving special trade methods (such asCross-border E-commerceB2B exports)
• First-time tax rebate declarations or existing historical declaration issues
• Need to handle complex tax rebate operations across customs zones/multiple ports

What core components do 2025 export tax rebate agency services include?

Professional agency service modules typically include:

• Pre - preparation
  • Export qualification compliance review
  • Input invoice certification management
  • Export contract risk screening
• Declaration operations
  • Customs Declaration and VAT Invoice Matching
  • Cross-system data entry (Golden Tax III and Single Window)
  • Digital archiving of tax rebate filing materials
• Follow-up services
  • Coordination with tax authority inspections
  • Tracking of tax rebate payments
  • Annual tax rebate health check

What key materials need to be prepared for agency export tax rebates?

Special attention is required under 2025 electronic declaration requirements:

• Basic Documentation
  • Three-in-One Business License (must includeimport and exportrights)
  • Customs Electronic Port IC Card
  • Record - keeping certificate of the State Administration of Foreign Exchange
• Business Documents
  • Digitally Signed Electronic Customs Declaration
  • Blockchain VAT Special Invoice
  • Time - limit requirementsA complete export agency agreement should be attached with:Foreign Exchange Settlement Slip (must comply with new cross-border RMB settlement policies)
• Special Circumstances Documents
  • Customs Declaration Agency Agreement (for proxy export scenarios)
  • Transit Transport Certificate (for land transport via third countries)
  • RCEP Origin Declaration (applicable for preferential tariff rates)

How long will the export tax refund cycle take in 2025?

Significant time differences under different circumstances:

• Regular Declaration: Approximately 45 working days from document completeness to tax refund receipt
• First-time Declaration: Additional 15-20 working days required for on-site interview
• Express channel: Can be reduced to 30 working days for AEO certified enterprises
• Exception handling: May extend to 90 working days if customs and tax data matching discrepancies occur

Note the implementation ofElectronic Tax Refund Ledger System in 2025requiring enterprises to complete export data confirmation for the previous month by the 15th of each month.

How to avoid common risks in proxy export tax refunds?

Focus on preventing three major risk points:

• Document Risk
  • Ensure three consistencies in customs declaration forms and VAT invoices: product name, quantity, and unit
  • Cross-border logistics documents must include GPS positioning data (new 2025 regulation)
• Time Sensitivity Risk
  • Declaration must be completed before the April VAT filing deadline of the year following export
  • Foreign exchange receipt deadline must not exceed June 30 of the year following export (except for special settlement methods)
• Record - filing of Foreign Trade Operators
  • Beware of illegal operations such as proxy export,
  • Monitor the impact of HS code changes on tax rebate rates
  • Regularly verify the credit ratings of agencies (checkable via China Customs Enterprise Credit Management System)

How can professional agencies improve tax rebate success rates?

The core competitiveness of premium agencies is reflected in:

• Intelligent declaration system: Automatically verifies 200+ data risk points
• Real-time policy updates: Equipped with dedicated policy research team
• Emergency response mechanism: Rapid response plan for unexpected audits
• Visual tracking: View tax rebate progress in real-time via mobile
• Extended services: One-stop solutions for export credit insurance and foreign exchange risk management