How to query export tax refund? How can agency services accelerate your process?

Export Drawbackis a critical step for enterprises to optimize fund repatriation, but iftax refund progress is opaque, declaration processes are cumbersome, or policies change frequentlyenterprises may facetax refund delays, increased tax risks, or strained cash flowarise. So, how to quickly check refund progress? How to expedite refunds through professional agents?

I. 4 Core Methods for Export Tax Refund Progress Queries

1. State Taxation Administration Electronic Tax System

• : https://ace.cbp.dhs.gov:

1. Log in to the enterprises electronic tax account (real-name authentication required in advance).
2. Navigate to [I Want to Query] → [Export Tax Refund Information Query] → [Tax Refund Approval Progress].
3. Enter the declaration batch number or customs declaration number to view the current status in real-time (e.g., accepted, under review, returned to warehouse).

• AdvantagesOfficial authoritative data, supports downloading the audit result notification.

2. Single Window Platform

• Operation PathLog in to China International Trade Single Window → [Export Tax Rebate] → [Business Processing Status Query].
• Applicable scenariosCan associate customs declaration forms and VAT invoice information, automatically matching tax rebate data.

3. Entrust an agency company to track in real time

• : Clearly define the service content provided by the agency company, including customs declaration, logistics, trade compliance, etc. services.:
  Regularly submit the Export Tax Rebate Declaration Form to the tax bureau and follow up on review nodes.
  Obtain early warnings of tax rebate arrivals through proprietary channels (typically 3-5 working days faster than self-check by enterprises).
• Required DocumentsCustoms declaration form, VAT special invoice, exportA complete export agency agreement should be attached with:Verification form (if applicable).

4. Manual Consultation Channels

• Call the 12366 tax service hotline, provide the enterprise tax ID and declaration number for inquiry.
• Bring the original Export Goods Tax Rebate (Exemption) Declaration Form to the window of the competent tax authority for inquiry.

II.foreign tradeAnalysis of 7 Key Steps in Agency Services

Step 1: Service Agreement Signing

• Define the scope of agency:Includes modules such as customs declaration, logistics, tax rebate, and foreign exchange settlement.
• Risk Clauses:Specify responsibilities for document authenticity and solutions for exchange rate fluctuations.
• Enterprises need to prepareBusiness license, customs registration certificate, export operation rights certificate.

Step 2: Document Compliance Review

Key review by the agency company:

• Consistency of goods description and quantity between the customs declaration form and the contract/invoice.
• Validity of the tax code on the VAT invoice.
• Matching degree between foreign exchange receipts and export amounts (e.g.,L/CTT slip).

Step 3: Intelligent Declaration System Operation

The agency company connects directly with customs/tax authorities through the EDI system to achieve:

• Automatic verification of the logical relationship between customs declarations and invoices.
• Batch declaration (supports processing capacity of over 1,000 tickets per day).
• Real-time receipt of tax refund payment notifications.

Step 4: Full-process progress visualization

Enterprises can view through the agencys exclusive backend:

• Customs clearance time → Maritime Transportation/Air TransportationTracking → Destination port customs clearance status → Tax refund review progress.
• Exception handling mechanism: In case of customs inspections or tax bureau inquiry letters, the agency team submits solutions within 48 hours.

Step 5: Tax refund acceleration strategy

• Express channelCategory A credit enterprises can apply for refund before review, shortening the cycle to 15 working days.
• Financing support: For large tax refunds, supply chain financing based on receivable tax refund amounts is provided (annualized interest rate 4%-6%).

Step 6: Annual tax refund health diagnosis

Professional agencies provide value-added services:

• Analyze the accuracy of applicable commodity tax refund rates (e.g.: HS code classification risk screening).
• Optimize declaration timing to avoid year-end tax refund quota shortages.
• Stories: A machinery export enterprise gained an additional 370,000 yuan in annual tax refunds through tariff review.

Step 7: Risk prevention and control system

Four-layer safeguard mechanism:

1. Three-level document review system (staff → risk control manager → external tax consultant)
2. Customs AEO-certified enterprise data integration (reducing inspection rate to below 3%)
3. Tax audit response plan (92% dispute resolution success rate in recent three years)
4. Export credit insurance coverage (covering buyer default, political risks)

III. Frequently Asked Questions (Q&A)

Conclusion

Export tax refunds are not only an important way for enterprises to recover funds, but also a key link in optimizing tax compliance and enhancing international competitiveness.If enterprises can utilize digital tax refund inquiry tools, optimize declaration processes, and collaborate with professional foreign trade agencies (such asZhongShen International Trade) Cooperation can significantly shorten the tax refund cycle, reduce tax risks, and improve capital turnover efficiency. To obtaincustomized tax refund solutions or foreign trade agency services, please contact us to help you efficiently complete export tax refunds!