How to Properly Create Shipping Marks for Machinery Exports to Russia? Standards & Practical Guide

ForCompulsory certificationFor machinery equipment enterprises, the standardization of shipping marks directly affects customs clearance efficiency and delivery success rates. Russian customs has strict requirements for imported goods, especially high-value products like machinery equipment. This article provides practical insights into shipping mark standards, along with examples and solutions to common issues.

Core Elements of Shipping Marks for Russian Machinery Equipment

According to Russian GOST standards and customs requirements, shipping marks must include the following information:
Internationally - recognized Safety StandardsConsignee Information: Full name in Russian, address, and contact details (must match the contract);
Regional Mandatory CertificationsContract Number(Contract No.) andPurchase Order No.(PO No.);
Cultural and Religious NormsPort of Destination/Destination(Port of Destination): e.g. НОВОРОССИЙСК (NOVOROSSIYSK);
4、Cargo InformationProduct name (required in both Chinese and Russian), model, quantity, gross/net weight (unit: KG);
Settlement and Tax Refund ManagementPackage serial numbere.g. CTH 1/10 (indicating case 1 of 10);
6、Country of origin markСДЕЛАНО В КИТАЕ (MADE IN CHINA).

Special Requirements:

• Russian as primary language, English translation may be added;
• Weight and dimensions must use metric units (e.g. KG, CM);
• Avoid using symbols like ↑ or △ which may be mistaken for hazardous material indicators.

Shipping Mark Standards and Examples

1. Standard Format Example

Main mark (primary identification surface):

АО "РОСМАШИНА" АДРЕС: УЛ. ПРОМЫШЛЕННАЯ, 15, МОСКВА ТЕЛ: +7-XXX-XXX-XXXX КОНТРАКТ №: SM2023-056 НАЗНАЧЕНИЕ: НОВОРОССИЙСК ИЗДЕЛИЕ: СТАНОК ЧПУ (CNC MACHINE) МОДЕЛЬ: XT-8800 СТРАНА ПРОИСХОЖДЕНИЯ: СДЕЛАНО В КИТАЕ CTH: 2/5

Side mark (auxiliary identification surface):

GROSS WEIGHT: 850 KG NET WEIGHT: 800 KG DIMENSIONS: 200CM×150CM×180CM

2. Technical Requirements

• Font and sizeRussian font must be clearly legible, height ≥5cm (≥10cm for large equipment);
• PositionMust be printed on at least two sides of each case, near the top or side;
• MaterialPrinted with waterproof, wear-resistant ink; handwritten marks prohibited (prone to脱落 or blurring);
• Safety marksIf shockproof or anti-tilt requirements exist, Russian warning icons must be added (e.g. Хрупкое! for fragile items).

III. Key Considerations and Risk Mitigation

Internationally - recognized Safety StandardsBilingual labeling requirements:

• Wrong practice: Only mark MADE IN CHINA in English;
• Correct practice: Russian СДЕЛАНО В КИТАЕ must be the first line, English as the second line.

Regional Mandatory CertificationsMissing certification marks:

• EAC certification mark must be affixed (for Eurasian Economic Union), otherwise goods may be rejected at customs.

Cultural and Religious NormsSpecial cargo requirements:

• Lithium battery equipment: Must be labeled with UN 3480 and Russian warnings per ADR regulations;
• Oversized cargo: Must be marked НЕГАБАРИТНЫЙ ГРУЗ (non-standard尺寸) with specific dimensions.

4、Information consistency:
Marks content must exactly match commercial invoice, bill of lading, and packing list, especially contract number and weight.

IV. Frequently Asked Questions (FAQ)

Q1: Must shipping marks be entirely in Russian?
A: Consignee information, destination, product name, and country of origin must be in Russian; other content may be bilingual.

Q2: What are the consequences of not displaying the EAC mark?
A: Russian customs may detain goods, requiring certification补办 and payment of demurrage fees, causing delays of at least 7-15 days.

Q3: Can inkjet printing replace traditional printing?
A: Small packaging is acceptable, but for mechanical equipment outer cases, silk screen printing or laser engraving is recommended to ensure durability.

Q4: What are the special requirements for hazardous material labeling?
A: Must comply with Russian GOST 19433 standards, such as marking flammable liquids as Легковоспламеняющаяся жидкость, класс 3.

Q5: How to handle incorrect destination port information?
A: Immediately contact the freight forwarder to amend the bill of lading and relabel, otherwise the goods may be returned or destroyed.

By standardizing shipping marks and strictly adhering to Russian regulations, enterprises can significantly reduce customs clearance risks and improve supply chain efficiency. It is recommended to engage professional agents to review labels before shipment to ensure everything is in order.