How does export customs clearance agency operate? What documents are required for the customs clearance process? Are the fees transparent?

What specific tasks does a customs clearance agency handle?

ProfessionalExport ClearanceThe agencys service process includes the following key steps:

• Preparatory Phase:Confirm HS code, declaration elements, and trade terms
• Document review:Verify basic documents including contracts, invoices, packing lists, etc.
  • Starting from 2025, new electronic filing requirements for origin declarations will be added
• System declaration:Submit electronic data through the international trade Single Window
• On-site coordination:Handle unexpected situations such as customs inspection and sampling
• After-sales Service:Export DrawbackDocument filing, logistics tracking, etc.

What essential documents are required for customs clearance in 2025?

The latest customs declaration document checklist should include:

• Commercial invoice (must indicate trade terms such as FOB/CIF)
• Packing list (including gross/net weight and packaging type)
• Customs power of attorney (must bear company seal)
• Declaration elements description (including detailed information on materials, usage, etc.)
• Special documents:
  • Products subject to legal inspection require electronic ledger
  • Chemicals require MSDS safety data sheet

How are customs clearance agency fees calculated?

The 2025 agency fee structure typically includes:

• Basic service fee: 500-2000 RMB per shipment (depending on cargo complexity)
• Government charges: Customs inspection fees, port construction fees, etc.
• Value - added services:
  • Expedited declaration fee (100-500 RMB)
  • Document translation fee (80-150 RMB per page)
• Beware of hidden charges: Confirm in advance whether amendment fees or cancellation/re-declaration fees are included

What to do if goods are detained by customs?

Common Customs Clearance Failure Handling Procedures:

• Immediately obtain the detention notice (clearly stating the reason for detention)
• Prepare supplementary materials:
  • For classification disputes, provide third-party appraisal reports
  • For price queries, supplement with payment vouchers
• Apply for cargo release under guarantee (pay deposit)
• Administrative reconsideration (must be filed within 60 days)

How to Ensure Smooth Export Tax Rebate Processing?

Key Points for Connecting Customs Declarations with Tax Rebates:

• The Domestic Source of Goods on the customs declaration form must match the invoice
• A complete export agency agreement should be attached with:Payment methods must comply with foreign exchange regulatory requirements
• Pay attention to time nodes:
  • Tax rebate applications must be filed within 3 months after goods departure
  • 2025: Electronic port data retention period extended to 10 years

What Risks Should Be Considered When Choosing a Customs Broker?

Common Risk Prevention Measures:

• Verify company qualifications:
  • Priority given to AEO-certified enterprises
  • Customs inspection pass rate must reach 95% or above
• Avoid low-price traps (be alert to prices 30% below market average)
• Confirm liability division:
  • Party responsible for fines caused by declaration errors
  • Compensation standards for customs clearance delays

Automobile ExportCross-border E-commerceWhat Are the Special Requirements for Customs Declarations?

2025 Cross-border E-commerce New Regulations:

• Must use dedicated cross-border e-commerce clearance systems
• Order, payment, and logistics documents must match
• Annual individual transaction limit increased to 50,000 yuan
• Returned goods must be declared separately as Reverse Logistics

How to Evaluate a Customs Brokers Professionalism?

Five Characteristics of Quality Agents:

• Provide classification pre-review services
• Possess customs system integration capabilities
• Regularly send customs clearance exception reports
• Familiar with the latest market access policies of target countries
• Have experience in bulk cargo clearance cases

How long does customs declaration usually take?

Reference timeframes for different clearance modes:

• Normal clearance: 1-3 working days
• Advance declaration: Complete document review before goods arrive at port
• Two-step declaration:
  • Summary declaration (release within 30 minutes)
  • Complete declaration (finished within 14 days)

Whats the difference between self-declaration and using an agent?

Comparison of decision-making factors:

• Cost differences:
  • Self-operation requires customs system and dedicated personnel
  • Agent model charges per shipment
• Risk assumption:
  • Agency companies have professional liability insurance
  • Self-declaration bears compliance risks independently
• Suitable candidates:
  • Recommend using agents for under 20 monthly shipments
  • Recommend building own team for bulk commodity trade